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Please be aware that LTSA’s Land Title Office front counters are currently closed. Front counter services will reopen by appointment only beginning September 27, 2021. A new booking and visiting procedure will be in place to protect the safety of our customers and staff. Wearing a face mask is mandatory. Please visit or follow us on Twitter for more information.

Records and Archive Analyst (Temporary) [LTSA]

Victoria, BC

Do you want to work for one of BC’s Top Employers for 2021 and join an innovative, customer-centric organization?

The Land Title and Survey Authority of British Columbia (LTSA) is looking for a motivated and detail-oriented Records and Archive Analyst to join our team on a temporary basis to work with historic records of the LTSA that may be of particular interest to Indigenous researchers and First Nations. It is expected that these records will assist First Nations and First Nation government entities as they seek to gain access to historic land information on their traditional territories and as they pursue land claim and economic development interests.

Who we are:

The LTSA is a publicly accountable, statutory corporation that manages BC’s land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest. The LTSA gives high priority to preserving the extensive collection of historic land title and survey records. Land records of various types dating from the earliest days of BC’s settlement to the present are in the LTSA’s care. The records exist in a range of formats, including historic records in original paper form, microfilm copies, and electronic records. All of the original records held by the LTSA are useful for retracing historic land ownership and researching complex property boundary issues. These historic records are used by LTSA staff, lawyers, notaries and land surveyors to conduct their day-to-day business, and are also of interest to historians, First Nations, genealogists and environmental researchers. Much of the information in the LTSA’s historical records are not accessible elsewhere and, therefore, protection of these records are critical.

We offer an innovative, customer-centric culture: The LTSA recognizes the significant value of the historic records in its care and is committed to enabling broader access to these records through a multi-year project to preserve and digitize the original paper versions. Since 2005, we have invested over $17M to ensure these records are available for the benefit of all British Columbians for generations to come.

Position Purpose

The LTSA is supportive of initiatives towards reconciliation and improving Indigenous relations in alignment with the Government of Canada and the Province of BC’s commitment to the full and effective implementation of the United Nations Declaration on the Rights of Indigenous Peoples. The LTSA’s Historic Records Advisory Committee meets on a regular basis to discuss preservation, digitization, and accessibility of historical records of interest to Indigenous peoples. Committee members include representatives from the Assembly of First Nations, Union of BC Indian Chiefs and First Nations Summit.

The LTSA’s historical records provide important information for Indigenous communities in their efforts to re-establish control over their traditional values, rights, lands, natural resources and environment. These records are primary sources that provide crucial facts for many Indigenous reconciliation efforts, e.g. expropriation of land and land resources at the time of colonization. Other crucial information exists in other government and organization record collections.

What you’ll do:

  • Identify and research records of Indigenous interests using various technologies, e.g. DocuWare, Microfilm Readers, Infolinx.
  • Inventory records of Indigenous interest, using various software, e.g. MS Excel, MS Access, Infolinx.
  • Consult with internal and external stakeholders to determine records of Indigenous interest, including business and recordkeeping requirements.
  • Develop internal and external procedural and process documentation to direct recordkeeping processes and aid with user access to records.
  • Develop training materials or instructional resources to direct recordkeeping processes and aid with user access to records.
  • Deliver training to staff and stakeholders on recordkeeping process, record access processes, etc.
  • Coordinate and collaborate with Indigenous stakeholders to improve direct access to LTSA’s historical records through the indigenization of knowledge organization.
  • Conduct research into Indigenous Knowledge Organization and develop recommendations/best practice guidance for the LTSA.
  • In consultation with Indigenous stakeholders, develop vocabularies, finding aids, research guides and training materials to aid in the search and retrieval of records of interest to Indigenous stakeholders.

We encourage you to apply if you have:

Education and Experience

  • Graduate degree in archival studies from a Canadian university (MAS and/or MLIS) preferred OR graduate degree in a relevant field, e.g., anthropology, economics, history, Indigenous studies, or other social sciences.
  • Experience working or volunteering with Indigenous organizations and communities

Knowledge, Skills and Abilities

  • Various research methods
  • Archival and records management theory and best practices
  • Data management and inter-relational data systems
  • User centered design
  • Documenting archives practices and procedures
  • Drafting and delivering communications and presentations
  • Customer service and communication
  • Stakeholder consultation
  • Working with a team and developing partnerships
  • Write and communicate clearly
  • Make informed decisions based upon a reasonable amount of research and data

This is a temporary position until the end of March, 2022. This position is included in the BCGEU bargaining unit.

How to Apply

Please submit your resumé and a cover letter outlining how you meet the qualifications to by Friday, September 10, 2021. In the subject line include PL-2124 – Records and Archive Analyst. In addition, please let us know how you learned about this opportunity.

Applicants must be eligible to work in Canada. We thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

The LTSA operates critical systems that underpin BC’s private property market, civil justice system, taxation and Crown land management frameworks. Ensuring we hire properly qualified and suitable candidates is necessary for the programs and activities of the LTSA and LandSure. As part of our hiring process, we will request that a candidate supply certain personal information so that we may conduct identity, reference, education and credential verification, and criminal record checks. Credit bureau inquiry checks may also be conducted for certain positions. As a public body, the LTSA is authorized to collect personal information under section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA).