The Director of Land Titles periodically issues Director's Requirements that provide mandatory requirements for filing electronic or hardcopy documents and plans under the Land Title Act.


Electronic Filing of Land Title Documents (DR 01-11)

PDF iconDownload DR 01-11 v.5.0, August 16, 2016

This document describes the framework for requirements related to the electronic filing of land title documents. It also identifies and provides links to the other Director's Requirements documents with specific requirements related to:

  • Eligibility to be certified as a subscriber, the requirements for issuing, renewal, suspension and revocation of certificates, and recognizing a certification authority.
  • The electronic form of applications, instruments, plans, plan applications, returns and other documents.
  • The information that must be contained in an electronic form and how a form must be completed.
  • Incorporating an electronic signature into an electronic instrument, declaration and plan application.
  • The manner in which an electronic form must be transmitted electronically, including the technology that must be used.
  • Land title documents that may only be submitted electronically to the land title office and any exceptions to those requirements.

Change Record for DR 01-11

Version

Date

Page

Description

5.0

July 28, 2016

All
This version is a general update and renaming of PDF iconDirector's Requirements for Electronic Filing [DR 01-11] version 4.3. Version 4.3 and its change record have been archived. This version is published in conjunction with a general update of Electronic Land Title Forms and Supporting Documents (DR 03-11) (formerly the Director's Requirements for Electronic Land Title Forms). Some requirements that were previously contained in this document are now addressed in DR 03-11.

Authorized Subscriber Register (DR 01-13)

PDF iconDownload DR 01-13 v.1.5, August 16, 2016

This document establishes the Authorized Subscriber Register (ASR) and sets out the requirements for membership in the ASR, including:

  • Criteria for membership
  • Procedure for application for membership in the ASR

Change Record for DR 01-13

Version

Date

Page

Description

1.5

August 16, 2016

8

Replaced references to Schedule A with hyperlinks to the same information contained in Authorized Subscriber Register (ASR) Pre-approved Forms and Natures of Interest documents published on the ASR page of the LTSA website.

 

Removed Schedule A.

1.4

June 8, 2015

16, 18-20

In Appendix A, added natures of interest to the Form 17 − Charge, Notation, or Filing; Form 17 − Cancellation of Charge, Notation, or Filing; Local Government Filing Form

1.3

March 3, 2015

7, 10

Added information relating to mandatory training for new authorized subscribers.

1.2

November 17, 2013

14-18

In Appendix A - Added additional natures of interest to Form C – Release, Form 17 – Fee Simple, Form 17 – Charge, Notation or Filing, Form 17 – Cancellation of Charge, Notation or Filing.

1.1

July 11, 2013

8, 14-18

Removed the phrase “within a regulated industry” from paragraph 5.2.2(b).

 

Added the following natures of interest in Appendix A: AMENDMENT TO FILED PLAN (restricted to Surveyor General statutory officers) to Form 17 – Charge, Notation or Filing, AMENDMENT TO CROWN GRANT (RELEASE)  to Surveyor General Filing Form.

 

Removed some natures of interest from Appendix A for the following forms: Form C – Release, Form 17 – Fee Simple, Form 17 – Charge, Notation or Filing, Form 17 –  Cancellation of Charge, Notation or Filing.

1.0

April 22, 2013

All

Initial Release


Director's Requirements for a Certification Authority (DR 02-11)

Download PDF iconDirector's Requirements for a Certification Authority [DR-02-11] v.1.9 February 21, 2014 

This document establishes the requirements of a certification authority and sets out the eligibility of a person to obtain a certificate and the conditions to be met to renew a certificate. In addition, it establishes the factors that limit the issuance of certificates and conditions where a certificate may be revoked.

Change Record for DR 02-11

Version

Date

Page

Description

1.9

December 4, 2013

6

Removed Statutory Officer Section 5 and renumbered Authorized Subscriber Section 6 to Section 5

1.8April 22, 20136

Added Authorized Subscriber in Requirements to Obtain a Certificate Section 6

1.7January 21, 2011Cover Page

Changed the name to DR 02-11 from Director’s Practice Bulletin 204

1.6October 5, 2010All

Bulletin reformatted, amended Section 5 Statutory Officer to add Director’s ability to waive requirements, adds recognition of Juricert as the Certification Authority, changes Branch to Division, added new Item re S.168.79 and renumbered paragraphs

1.5May 13, 20084, 5

Reformatted, Amended Section 5 Statutory Officer

Refer to PDF iconDR-02-11 for the complete list of change record entries.


Electronic Land Title Forms and Supporting Documents (DR 03-11)

PDF iconDownload DR 03-11 v.3.0, August 16, 2016

This document sets out the requirements for electronic land title documents, including:

  • Designated and approved electronic forms.
  • Information to be contained in the form.
  • Manner of completing the form.
  • Designated and approved supporting documents.
  • Manner of incorporating an electronic signature into a form.

Change Record for DR 03-11

Version

Date

Page

Description

3.0

August 28, 2016

All

This version is a general update and renaming of PDF iconDirector's Requirements for Electronic Land Title Forms [DR-03-11] version 2.0. Version 2.0 and its change record have been archived. This version is published in conjunction with a general update of Electronic Filing of Land Title Documents (DR 01-11) (formerly the Director's Requirements for Electronic Filing). Some requirements that were previously contained in DR 01-11 are now addressed in this document.


Hardcopy Land Title Forms (DR 04-11)

PDF iconDownload DR 04-11 v.2.0, August 16, 2016

This document sets out the approved hardcopy forms for an application under the Land Title Act and the requirements for completing those forms.

Change Record for DR 04-11

Version

Date

Page

Description

2.0

August 16, 2016

All

This version is a general update and renaming of PDF iconDirector's Requirements and Approval for Hardcopy Land Title Forms and Plans [DR-04-11] version 1.6. Version 1.6 and its change record have been archived. This version is published in conjunction with the rescission of Director's Requirements for Hardcopy Land Title Transfer Forms (DR 05-11). Some requirements that were previously contained in DR 05-11 are now addressed in this document.


Director's Requirements for Hardcopy Land Title Transfer Forms (DR 05-11)

Download Director's Requirements for Hardcopy Land Title Transfer Forms [DR-05-11] v.1.1 RESCINDED August 16, 2016

This document sets out the requirements for completing hardcopy transfer forms.


Required Electronic Filing of Land Title Documents (DR 06-11)

Download PDF iconDirector's Requirements to File Land Title Forms Electronically [DR-06-11] v.2.1, January 9, 2017

This document sets out when land title documents must be submitted electronically to the land title office and includes exemptions from Required E-filing.

Schedule A is the recommended format for a letter that is used to request a Registrar's exception to file electronically. Schedule B is a historical record of the phased introduction of Required E-filing.

Change Record for DR 06-11

Version

Date

Pages

Description

2.0March 31, 2014All

This version is a general update of Version 1.4. Version 1.4 and its change record have been archived. 

Removed temporary exemption for public utilities, telecommunications, oil and gas companies.

Added expiration date of exemptions for Local governments with populations of 20,000 or more; Treaty First Nations; Federal government; and Local governments with populations of 5,000 or more.

Historical requirements related to the phased implementation of Required E-filing included as Schedule B.

2.1January 9, 2017

5 - 6 

Removed Local governments with populations of 20,000 or more; Treaty First Nations; Government of Canada; and Local governments with populations of 5,000 or more from the Class of Applicants Exempt from E-filing.

Added expiration date of exemption for All Applicants with type of document of Caveat, Certificate of Pending Litigation, Provincial Expropriations, Injunction, Provincial Indefeasible Title, Securities Act charge and the release of all of the above.

Added expiration date of exemption for Members of the Public Filing In-Person (Registered Owners) for type of document Form C - Release, except Form C - Release of Claim of Builders Lien.

17 - 24

Added Phase 4 to 7 Requirements and Exemptions to Schedule B - Record of Phased Introduction of Required E-filing.


New Associated Publications

Effective August 16, 2016

Approved Supporting Documents for Electronic Forms

This document, formerly part of DR 01-11, defines a supporting document and designates approved documents with the application requirement which may be a Form 17, Strata Property Act Filing Form, or Declaration.

PDF iconValid and Retired Versions of Electronic Forms

This document, formerly part of DR 01-11, designates electronic forms that may be submitted to the land title office through the LTSA's Electronic Filing System. The document includes:

  • Valid versions of form templates and the date approved.
  • Retired versions of form templates and the date retired.

PDF iconCompletion Instructions for Electronic Forms

Formerly part of DR 03-11, this document sets out requirements for completing electronic form templates including form fields, drop down menus, or tick boxes to input or select content on the form. Also included are detailed instructions for completing and signing electronic forms.

PDF iconCompletion Instructions for Hardcopy Transfer Forms

Formerly part of DR 05-11, this document sets out requirements for completing hardcopy transfer forms that include specific definition of form format, legibility and detailed instructions for completing transfer forms.