August 13, 2012

(Replaces the Direction to Land Surveyors dated November 4, 2010)

This paper addresses the Submission of Electronic Land Title Act Survey Plans to the Surveyor General.

Summary – Business Requirements

All plans over Crown land, both untitled and titled, must be submitted to the Surveyor General for processing and filing or registration into the appropriate registry. This paper explains the process for submitting electronic plans prepared pursuant to the Land Title Act to the Surveyor General.

The majority of plans prepared pursuant to the Land Title Act over Crown land are statutory rights of way plans over untitled or titled Crown land. To support land dispositions, several Crown agencies, such as the Ministry of Forests, Lands and Natural Resource Operations (MFLNRO), also require Posting plans, Reference plans and Subdivision plans to be prepared over titled Crown land.

Plans can be prepared by a land surveyor at the request of a person who has received an offer from the Government to acquire Crown land. In these cases, the survey and resultant plan are needed as a condition of the offer. Plans can also be prepared by a land surveyor at the request of a government ministry.

Summary – Technical Requirements

All plans can now be submitted to the Surveyor General through the Electronic Filing System (EFS). EFS is accessed via a myLTSA Enterprise account.

The form that you will need to submit Land Title Act plans to the Surveyor General is available on the Download Form Templates page under Administration from the main navigation menu of EFS or on the LTSA's website on the Surveyor General Forms page.

Upon completion of a plan prepared pursuant to the Land Title Act over Crown land, the land surveyor must* submit the plan image affixed to a Survey Plan Certification form and other supporting documents to the Surveyor General Division accompanied by a Land Title Act Plans over Crown Land Submission to Surveyor General form through EFS.

The EFS User's Guide outlines the process to submit a Land Title Act plan to the Surveyor General.

With electronic plans, all consents and approvals are obtained upon the electronic Application to Deposit Plan at Land Title Office form (Application Form) which is available on the Download Form Templates page under Administration from the main navigation menu of EFS or on the LTSA's website on the Land Title Forms page.

The land surveyor will have to download the Application Form, complete the first page of the Application Form and append a page (or pages, as necessary) containing signature blocks for all consenters and approvers.

Boilerplates of all signature blocks, including all of those necessary for the Surveyor General's certification, can be generated from within the Application Form.

When creating the Application Form do not complete section 1 (the Application section) and do not digitally sign the form.

In addition to facilitating submissions of plans prepared pursuant to the Land Title Act, the Land Title Act Plans over Crown Land Submission to Surveyor General form is used to facilitate the submission of an Application Form where the signature of a certification is required pursuant to section 9(1) of the Ministry of Lands, Parks and Housing Act and section 80 of the Land Act.

For the submission of Land Title Act plans over titled or untitled Crown land the Land Title Act Plans over Crown Land Submission to Surveyor General form (FORM_SGLT) must be submitted with the following information:

  • Electronic plan affixed to a digitally signed Survey Plan Certification form.
  • Electronic Application to Deposit Plan at Land Title Office form (Application Form) as complete as possible, containing signature blocks for all consenters and approvers, but not digitally signed by a Subscriber.
  • Copies or true copies of all consents and approvals.
  • Any required supporting documentation, as detailed below.

General Information about the Land Title Act Plans over Crown land Submission to Surveyor General Form (FORM_SGLT)

The information contained in the Land Title Act Plans over Crown Land Submission to Surveyor General form (FORM_SGLT) is used to auto-populate the Surveyor General Division's internal work manager tool. By ensuring the form is as complete as possible, it will assist the Surveyor General Division in efficiently managing the plan submission.

It is now possible for the submitter of electronic plans to search for and obtain the status of their plan review. See the EFS User's Guide chapter, Surveyor General Package Statuses, for more information.

The FORM_SGLT needs to be a standalone document in your electronic package submission. Any supporting information and the electronic plan must not be inserted or attached to the FORM_SGLT.

The applicant is strongly encouraged to save an unaltered copy of the FORM_SGLT that they have prepared for specific submissions. If the Surveyor General Division requests the submission of additional information to support an existing submission package, the original FORM_SGLT will need to be re-submitted with the additional information. Further, the FORM_SGLT will have to be updated with the addition of notes in the Explanatory Notes field to explain what new information is contained in the subsequent submission. The remainder of the information contained upon the FORM_SGLT must remain unaltered from the original submission.

Payment of Surveyor General Division Fees

Fees are withdrawn from the Submitter's myLTSA Enterprise deposit account when the FORM_SGLT is submitted through myLTSA Enterprise. The fees for all submission types are listed on the LTSA's website on the fees page for Applications to the Surveyor General.

Plan Types

Statutory Right of Way Plans

The following outlines the process for submitting statutory right of way (SRW) plans over titled and/or untitled Crown land to the Surveyor General Division.

Once the Survey Plan Certification form containing the survey plan image is digitally signed by the land surveyor it must be delivered to the Surveyor General Division through EFS.

If the SRW plan is for oil and gas purposes, the Surveyor General submission is to include:

  • Completed Land Title Act Plans over Crown Land Submission to Surveyor General form (FORM_SGLT), with "LTA SRW OGC Plan" selected as the Application/Plan Type.
  • Oil & Gas Commission (OGC) letter stating that the plan complies with the application area approved.
  • Digitally signed Survey Plan Certification form and affixed survey plan image.

If the SRW plan is not for oil and gas purposes, the Surveyor General submission is to include:

  • Completed Land Title Act Plans over Crown Land Submission to Surveyor General form (FORM_SGLT), with "LTA SRW Plan" selected as the Application/Plan Type
  • Copy of the offer for the SRW from MFLNRO, including the sketch plan and the page of the offer that has been signed by the applicant.
  • If the SRW has been prepared at the direction of a government agency, then a copy of a letter or other document requesting and authorizing the survey needs to be included in the returns.
  • Digitally signed Survey Plan Certification form and affixed survey plan image.

Generally, the Surveyor General Division will submit the plan for land title office registration.

Posting Plans (over titled Crown land)

Once the Survey Plan Certification form containing the survey plan image is digitally signed by the land surveyor it must be delivered to the Surveyor General Division through EFS.

The following information is to be included in the package submission to the Surveyor General:

  • Completed Land Title Act Plans over Crown Land Submission to Surveyor General form (FORM_SGLT), with "LTA Plan" selected as the Application/Plan Type.
  • Copy of the offer from MFLNRO, including the sketch plan and the page of the offer that has been signed by the applicant.
  • If the posting plan has been prepared at the direction of a government agency, then a copy of a letter or other document requesting and authorizing the survey needs to be included in the returns.
  • Digitally signed Survey Plan Certification form and affixed survey plan image.

Generally, the Surveyor General Division will submit the plan for land title office registration.

Subdivision and Reference Plans

It is the responsibility of the land surveyor to obtain all necessary signatures of consenters and approvers (other than that of the Surveyor General) for subdivision and reference plans.

With electronic plans, all consents and approvals are obtained upon the Application to Deposit Plan at Land Title Office form (Application Form).

The land surveyor will have to download the Application Form, complete the first page of the Application Form and append a page (or pages, as necessary) containing signature blocks for all consenters and approvers.

Boilerplates of all signature blocks are contained in the Application Form.

When creating the Application Form do not complete section 1 (the Application section) and do not digitally sign the Application Form.

As indicated in Circular Letter No. 434, specific FLNRO staff must authorize the deposit of reference and subdivision plans as owner, on behalf of the Crown. View a list of FLNRO positions who can sign the Application to Deposit Plan form on behalf of the Crown.

Once all signatures and consents are gathered, the Survey Plan Certification form and affixed survey plan image and supporting documentation must be delivered to the Surveyor General Division through EFS.

The following information is to be included in the package submission to the Surveyor General:

  • Completed Land Title Act Plans over Crown Land Submission to Surveyor General form (FORM_SGLT), with "LTA Plan" selected as the Application/Plan Type.
  • Application to Deposit Plan form - which has been trued up but has not been digitally signed.
  • Copies of the Application to Deposit Plan form in PDF format which bear the signatures of all parties (other than that of the Surveyor General) who must provide consent and/or approval of the plan in order for it to be deposited into the Land Title Register.
  • Copy of the offer from FLNRO in PDF format that caused the survey including the sketch plan and the page of the offer that has been signed by the applicant.
  • If the plan has been prepared at the direction of a government agency, then a copy of a letter or other document requesting and authorizing the survey needs to be included in the returns.
  • Digitally signed Survey Plan Certification form and affixed survey plan image.

Generally, the Surveyor General Division will submit the plan for land title office registration.

Section 80 Land Act - Plan Submission to Surveyor General for Signature of Certificate

The Surveyor General has been authorized by the minister to dispose of Crown land under section 80 of the Land Act.

Section 80 of the Land Act can only be used to create road over untitle Crown land.

Before the Surveyor General can approve a plan dedicating road over Crown land, authorization to establish a road must be obtained from the Ministry of Forests, Lands and Natural Resource Operations (FLNRO). A copy of this approval must be included in the package submission.

The Plan dedicating road pursuant to section 80 of the Land Act and supporting documentation must be submitted to the Surveyor General through EFS.

The following information is to be included in the package submission to the Surveyor General:

  • Completed Land Title Act Plans over Crown Land Submission to Surveyor General form (FORM_SGLT), with "LA 080 Plan" selected as the Application/Plan Type.
  • Application to Deposit Plan form – which has not been digitally signed. The Form must contain the appropriate signature block pursuant to section 80 of the Land Act.
  • Copy of the authorization to establish a road over untitled Crown Land from MFLNRO.
  • Digitally signed Survey Plan Certification form and affixed survey plan image.

Once the certificate on the Application to Deposit Plan form has been signed by or on behalf of the Surveyor General, the Form will be scanned and the resultant image sent by email to you.

Section 9(1) of the Ministry of Lands, Parks and Housing Act - Plan Submission to Surveyor General for signature of certificate

The Surveyor General has been authorized by the Minister to dispose of Crown land under section 9(1) of the Ministry of Lands, Parks and Housing Act. If a road is being dedicated on a Land Title Act plan and that road crosses a small Crown owned creek, the Surveyor General may sign a certificate pursuant to section 9(1) authorizing the road dedication over the creek.

There is no formal application process for section 9(1) applications. When the Surveyor General Division receives a plan that contains a road dedication under section 9(1), we will contact a regional representative of the Ministry of Forests, Lands and Natural Resource Operations to seek comments. If the comments are favourable the Surveyor General will provide consent to the disposition.

Land surveyors are encouraged to submit a request for preliminary conditional approval by email to surveyor.general@ltsa.ca prior to completing the final plan.

The plan dedicating road pursuant to section 9(1) of the Ministry of Lands, Parks and Housing Act and supporting documentation must be submitted to the Surveyor General through EFS.

The following information is to be included in the package submission to the Surveyor General:

  • Completed Land Title Act Plans over Crown Land Submission to Surveyor General form (FORM_SGLT), with "MLPH 9(1) Highway or Forest Rd Plan" selected as the Application/Plan Type.
  • Application to Deposit Plan form – which has not been digitally signed. The Form must contain the appropriate signature block pursuant to section 9(1) of the Ministry of Lands, Parks and Housing Act.
  • Digitally signed Survey Plan Certification form and affixed survey plan image.

Once the certificate on the Application to Deposit Plan form has been signed by or on behalf of the Surveyor General the Form will be scanned and the resultant image sent by email to you.

For further assistance, please call the LTSA Customer Service Centre at 1-877-577-5872 or 604-630-9630.


Jeff Beddoes, BCLS
Senior Deputy Surveyor General

 

* Plans that require approval by an approving authority may be submitted in hard copy format until October 31, 2012. After which only plans that require approval by an approving authority and that are signed by the land surveyor prior to November 1, 2012 may be submitted in hard copy format.