Web Filing best practices

Effective fall 2026, retention limits for registered land title packages will be introduced in Web Filing. Registered Web Filing packages will be retained for 90 days following registration. At this time, unsubmitted packages will not be impacted. This change will help reduce version-control risks, limit reliance on outdated information, and reinforce the land title register as the authoritative source of truth, a key principle of the Torrens System.

To help maintain effective file management practices, customers can access the following resources and step-by-step instructions to get the most out of their LTSA account.

Resources

• Leverage the power of templates – Templates are an easy way to save repetitive information for a variety of Web Filing forms, and can easily be added to a new form.
  • Create a template
  • Add a new form using a template
  • Import a template into a Web Filing form; copy data from Form A to B; or, move forms to a new, existing package or to another LTSA account

• Download forms and package management – Customers who wish to retain copies of registered packages beyond the 90-day retention period should download and store them in accordance with their organization’s record-management practices.
  • Lean how to download a PDF copy

• Conduct a title search and order documents – Expiry of the retention period does not limit access to registered records. Customers may continue to order Web Filing packages after they have been removed from Web Filing.
  • Search for a title using a Parcel Identifier (PID), set Title Search Options, and order documents and plans from the Title View. Watch video Title Search by Parcel Identify (PID)
  • Order documents and plans. Watch video Ordering Documents and Plans 

Reminders

• When using templates, enter fixed data (eg. applicant information). Do not save PIDs, transferors, borrowers, etc, as this information will likely change.
• Immediately after submission, download a stamped copy for record keeping, in accordance with your organization’s record-management practices.
• Refer to LTSA Practice Guides and other LTSA resources and not third party material.