Direction to Land Surveyors No. 12 ( Updated July 11, 2018)

This Direction to British Columbia Land Surveyors supersedes the Direction on this subject posted on the LTSA website dated August 13, 2012.


Summary – Business Requirements

The Surveyor General has authority to adjudicate applications under several statutes and has created electronic forms to allow for the submission of these applications through the LTSA's Electronic Filing System (EFS) accessed via a myLTSA Enterprise account.

The introduction of electronic filing of applications to the Surveyor General only modifies the method to submit applications. It does not change the content requirements of applications, or the LTSA's internal practices of adjudicating them.

This paper explains the process for submitting electronic applications to the Surveyor General for the following application types:

Additional information regarding these applications may be found on the LTSA website on the Applications to Surveyor General page.

Summary – Technical Requirements

EFS is accessed through a myLTSA Enterprise account. All the forms that you will need in order to submit statutory applications to the Surveyor General are available on the Download Form Templates page under Administration from the main navigation menu of myLTSA Enterprise or on the LTSA's website on the Surveyor General Forms page.

Please refer to the EFS User's Guide for information on the process of submitting an application into EFS.

The required information that must be submitted with each application package is detailed below with links to checklists or Circular Letters as appropriate. These checklists and Circular Letters are all found on the LTSA website under Surveyor General Practice Information.

For most application types, once preliminary approval is obtained, a plan is prepared. The Application to Deposit Plan at Land Title Office form that must accompany a plan when submitted to the land title office for registration must first be submitted to the Surveyor General for endorsement of the appropriate certificate.

With electronic plans, all consents and approvals are obtained upon the electronic Application to Deposit Plan at Land Title Office form (Application Form) which is available on the Download Form Templates page under Administration from the main navigation menu of EFS or on the LTSA's website on the Land Title Forms page.

The land surveyor will have to download the Application Form, complete the first page of the Application Form and append a page (or pages, as necessary) containing signature blocks for all consenters and approvers.

Boilerplates of all signature blocks, including all of those necessary for the Surveyor General's certification, can be generated from within the Application Form.

When creating the Application Form do not complete section 1 (Application section) and do not digitally sign the form.

Once the appropriate certificate has been endorsed by or on behalf of the Surveyor General, the signed Application Form will be scanned and emailed back to the applicant. Once all required consents and approvals are obtained, the plan can be submitted to the land title office for registration through EFS. The process for submitting a plan to the land title office has not changed.

General Information about the Submission of Statutory Electronic Application Forms to Surveyor General

The information contained in the Statutory Electronic Application forms is used to auto-populate the Surveyor General Division's internal work manager tool. By ensuring the form is as complete as possible, it will assist the Surveyor General Division in efficiently managing the application.

Submitters of electronic applications can search for and obtain the status of their applications.

When submitting an application to the Surveyor General through EFS, the appropriate Statutory Electronic Application form, supporting information for the application and the electronic plan, when appropriate, must be submitted as individual items in a submission package. In other words, the supporting documents must not be inserted or attached to the Statutory Electronic Application form.

In Part 2, called "Plan Identification", on several of the forms, there is a field called Location. The field is to contain a brief description of the general geographic location of the subject lands. Examples would be: "West Arm Kootenay Lake", "City of Vernon", "Gabriola Island". There is no prescribed format for this field.

Also within Part 2 on several of the forms, there are fields for UTM co-ordinates. The co-ordinates do not need to be survey precision and only need to identify a point within the application area. The ParcelMap BC mapping tool may be used to determine these co-ordinates.

Part 4 of the forms contain fields for Agency Name and Agency File Number. These are not mandatory fields and are only required where an application has been initiated by one of the listed agencies and a file number has been assigned.

The applicant is strongly encouraged to save a copy of the Statutory Electronic Application form they have completed for a specific application. If the Surveyor General Division requests the submission of additional information to support an application, the original submission form will need to be re-submitted with the additional information. Further, the form will have to be updated with the addition of notes in the Explanatory Notes field to explain what new information is contained in the subsequent submission. The remainder of the information contained upon the form must remain unaltered from the original submission.

Payment of Surveyor General Division Application Fees

Application Fees are withdrawn from the submitter's myLTSA Enterprise deposit account when a Statutory Electronic Application form is submitted through EFS. The fees for all application types are listed on the LTSA's fee listing. Other than for applications to use the Block Outline Method of deferred posting, fees are withdrawn at the time of the submission of an application. Fees for using the Block Outline Method of deferred posting are charged when Block Outline plans are submitted to the Surveyor General for endorsement of the appropriate certificate upon the Application to Deposit Plan at Land Title Office form and the issuance of the Block Outline Order.

Where multiple statutory applications are being submitted for a single plan, only one application fee, the higher one, is charged. Accordingly, if a submitter is making an application through EFS they are to complete the appropriate Statutory Electronic Application form and indicate on this form the other statutory application or applications being submitted.

Application Types

Block Outline Application - Section 69 of the Land Title Act

Approval to use s.69 of the Land Title Act must be obtained from the Surveyor General. See Circular Letter No. 461A.

Consent to use the Block Outline method of deferred posting for the survey plan must be provided on the related Application to Deposit Plan at Land Title Office form. A Block Outline Order must accompany the plan and other documents when they are submitted for land title office registration.

The Block Outline Application and Plan Submission form (FORM_SGBO) is used for four submissions:

  1. An application for approval to use the Block Outline method of deferred posting.
  2. Submission of a Block Outline Survey Traverse Control Plan (applicable only to applications related to highway or forest service road establishment).
  3. Submission of a Block Outline Plan for endorsement of the certificate by the Surveyor General on the accompanying Application to Deposit Plan at land title office form.
  4. Submission of a Block Outline Posting Plan.
  1. Application to use the Block Outline Method of Deferred Posting

    Complete the Block Outline Application and Plan Submission Form (FORM_SGBO), setting the Application /Plan Type to "Block Outline Plan Application".

    Once the Form is completed it is to be delivered to the Surveyor General Division through EFS.

    Included in the package submission must be the Application for Approval of Control Monuments for a Block Outline Survey checklist with sections 1, 2 and 3 completed, and all of the required information as outlined in the checklist.

    • Checklist: Application for Approval of Control Monuments for a Block Outline Survey under s.69(3) of the Land Title Act
  2. Submission of a Block Outline Survey Traverse Control Plan

    If the Block Outline method of deferred posting is for a highway project, once your application has been approved you will need to submit a plan that shows all of the Control Monuments set for the project.

    The electronic plan along with the completed FORM_SGBO is to be submitted to the Surveyor General Division through EFS. The Application/Plan Type on the FORM_SGBO, should be set to "Block Outline Traverse Control Highway Plan".

    After review and approval by the Surveyor General, this plan is filed in the Crown land registry.

  3. Submission of a Block Outline Plan

    Once preliminary approval is granted and you have complied with any requirements of the preliminary approval, and, if your project is for the purpose of establishing a highway or forest service road, you have submitted the Block Outline Traverse Control Highway Plan, you may submit your plan or plans that are subject to deferred posting for endorsement of the certificate on the related Application to Deposit Plan at Land Title Office form by the Surveyor General.

    Complete the FORM_SGBO, setting the Application /Plan Type to "Block Outline Plan".

    Once the Form is completed it is to be delivered to the Surveyor General Division through EFS with the following documents:

    • Electronic Application to Deposit Plan at Land Title Office form which has been filled out and contains all the required owner and approval blocks but has not been digitally signed.
    • A signed letter of undertaking in the manner prescribed by the approval letter.
    • Digitally signed Survey Plan Certification form and affixed survey plan image.

    Upon submission of the Form, supporting documents and the plan, the Block Outline Plan examination fee will be charged to the submitter's myLTSA Enterprise deposit account.

    After review, the signed certificate on the Application to Deposit Plan at Land Title Office form will be scanned. This scanned image and the Block Outline Order will be sent to you electronically.

  4. Submission of a Block Outline Posting Plan

    After all parcel corners and highway takings have been posted and a Posting Plan has been completed, you may submit the Posting Plan for endorsement of the certificate on the related Application to Deposit Plan at Land Title Office form by the Surveyor General.

    Complete the FORM_SGBO, setting the Application /Plan Type to "Block Outline Posting Plan".

    Once the Form is completed it is to be delivered to the Surveyor General Division through EFS with the following documents:

    • Electronic Application to Deposit Plan at Land Title Office form which has been filled out and contains all the required owner and approval blocks but has not been digitally signed.
    • Digitally signed Survey Plan Certification form and affixed survey plan image.

    After review, the signed certificate on the Application to Deposit Plan at Land Title Office form will be scanned and sent to you electronically.

Application to define a Block within the E&N Land Grant – Section 70(3) Land Title Act

Approval to use s.70 of the Land Title Act to define a new Block of the E&N Lands for the purpose of raising indefeasible title must be obtained from the Surveyor General and the supporting Application to Deposit Plan at Land Title Office form must be submitted for signature of the appropriate certificate.

Following is the process for submitting (1) an application for approval to use s.70 of the Land Title Act, and (2) the supporting Application to Deposit Plan at Land Title Office form for endorsement of the appropriate certificate by the Surveyor General.

  1. Application to Define a Block within the E&N Land Grant

    An application must be made to the Surveyor General for approval to prepare an explanatory plan of a Block of unsurveyed lands in the Esquimalt and Nanaimo Railway Company Grant Lands.

    Complete the Statutory Application for E&N Land Plan and Associated Plan form (FORM_SGEN), setting the Application /Plan Type to "E&N LTA S70 Application".

    Once the Form is completed it is to be delivered to the Surveyor General Division through EFS.

    Included in the package submission must be a checklist with the Application Requirements section completed and all of the required information as outlined in the checklist.

    • Checklist – Application for Explanatory Plan of Blocks within E&N Land Grant under s.70 of the Land Title Act
  2. Submission of the Supporting Application to Deposit Plan at Land Title Office Form

    Once preliminary approval is granted and you have complied with any requirements of the preliminary approval, you may submit the Application to Deposit Plan at Land Title Office form for endorsement of the certificate by the Surveyor General.

    Complete the Statutory Application for E&N Land Plan and Associate Plan form (FORM_SGEN), setting the Application/Plan Type to "E&N LTA S70 Plan".

    Once the Form is completed it is to be delivered to the Surveyor General Division of the LTSA through EFS with the following documents:

    • Electronic Application to Deposit Plan at Land Title Office form which has been filled out and contains all the required owner and approval blocks but has not been digitally signed.

    • Digitally signed Survey Plan Certification form and affixed survey plan image.

Applications pursuant to Section 58 of the Land Act and Section 108 of the Land Title Act

Under s.58 of the Land Act a land owner may apply, through a land surveyor, to have an area shown on a Crown grant tracing in a colour other than red placed within their title. Approval must be obtained from the Surveyor General and the supporting Application to Deposit Plan at Land Title Office form must be submitted for signature of the appropriate certificate.

Under s.108(3) of the Land Title Act a land owner or their land surveyor may apply for an Exemption Order to ensure that ownership of certain lands covered by water do not revert to the Crown upon deposit of a plan in the land title office. Approval must be obtained from the Surveyor General and the supporting Application to Deposit Plan at Land Title Office form must be submitted for signature of the appropriate certificate.

For application requirements - see Circular Letter No. 458 (s.58), Circular Letter No. 466 (s.58) or Circular Letter No. 468 (s.108).

Following is the process for submitting (1) an application for conditional approval and (2) the supporting Application to Deposit Plan at Land Title Office form for endorsement of the appropriate certificate by the Surveyor General.

  1. Application

    An application must be made to the Surveyor General for conditional approval pursuant to s.58 of the Land Act or s.108 of the Land Title Act.

    Complete the General Application and Plan Submission to Surveyor General form (FORM_SGGN), setting as the Application /Plan Type "S58 Land Act Application" or "S108 LTA Application".

    Once the Form is completed it is to be delivered to the Surveyor General Division through EFS. Included in the package submission must be a checklist with the Application Requirements section completed and all of the required information as outlined in the checklist.

    • Checklist – Application to Include Body of Water in Subdivision (s.58, Land Act)
    • Checklist – Application to Exempt the Action of s.108(2) of the Land Title Act
  2. Submission of the Supporting Application to Deposit Plan at Land Title Office Form

    Once preliminary approval is granted and you have complied with any requirements of the preliminary approval, you may submit the Application to Deposit Plan at Land Title Office form for endorsement of the appropriate certificate by the Surveyor General.

    Complete the General Application and Plan Submission to Surveyor General form (FORM_SGGN), setting as the Application/Plan Type "S58 Land Act Final Plan" or "S108 LTA Final Plan".

    Once the Form is completed it is to be delivered to the Surveyor General Division through EFS with the following documents:

    • Electronic Application to Deposit Plan at Land Title Office form which has been filled out and contains all the required owner and approval blocks but has not been digitally signed.
    • Digitally signed Survey Plan Certification form and affixed survey plan image.

Natural Boundary Adjustment and Accretion Applications Pursuant to Sections 94(1) and 118(1) of the Land Title Act

Applications to add accreted lands to an upland title (s. 94(1)(c) LTA), to properly depict the location of a natural boundary of a parcel on a new plan (s. 94(1)(d) LTA) and to properly depict the location of a natural boundary or include accretion on a statutory right of way plan (s. 118(1) LTA) may be submitted to the Surveyor General through EFS.

See Circular Letter No. 477 for application requirements.

Following is the process for submitting (1) an application for conditional approval and (2) the supporting Application to Deposit Plan at Land Title Office form for endorsement of the appropriate certificate by the Surveyor General.

  1. Application for Conditional Approval

    An application must be made to the Surveyor General for conditional approval pursuant to ss.94(1)(c), 94(1)(d) or 118(1) of the Land Title Act.

    Complete the Natural Boundary Applications and Associated Plans Submission to Surveyor General form (FORM_SGNB), setting as the Application /Plan Type one of: "Accretion Application", "Natural Boundary Adjustment Application", "SRW Plan Accretion Application", or "SRW Plan Natural Boundary Adjustment Application".

    Once the Form is completed it is to be delivered to the Surveyor General Division through EFS. Included in the package submission must be an appropriate checklist with the Application Requirements section completed and all of the required information as outlined in the checklist.

    • Checklist – Accretion Application pursuant to ss.94(1)(c) or 118(1)of the Land Title Act
    • Checklist – Natural Boundary Adjustment Application pursuant to ss.94(1)(d) or 118(1) of the Land Title Act

  2. Submission of the Supporting Application to Deposit Plan at Land Title Office Form

    Once preliminary approval is granted and you have complied with any requirements of the preliminary approval, you may submit the Plan for endorsement of the certificate by the Surveyor General.

    Complete the Natural Boundary Applications and Associated Plans Submission to Surveyor General form (FORM_SGNB), setting one of: "Accretion Final Plan", "Natural Boundary Adjustment Final Plan", "SRW Plan Accretion Final Plan", or "SRW Plan Natural Boundary Adjustment Final Plan" as the Application /Plan Type.

    Once the Form is completed it is to be delivered to the Surveyor General Division of the LTSA through EFS with the following documents:

    • Electronic Application to Deposit Plan at Land Title Office form which has been filled out and contains all the required owner and approval blocks but has not been digitally signed.
    • Digitally signed Survey Plan Certification form and affixed survey plan image.

Post Renewal Form

In limited circumstances a BC land surveyor may upgrade or replace a survey monument without conducting a field survey. In such instances, it is necessary to file a Renewal of Survey Monument card. The card should be printed, filled out, scanned, and inserted into the Post Renewal Submission to Surveyor General form (SGPR) and then the form must be electronically signed by the land surveyor and submitted through EFS.

Statutory Application for Designation Pursuant to Sections 218(1)(d) and 219(3)(c) of the Land Title Act

Although the Land Title Act specifically allows certain bodies to hold covenants and statutory rights of way charges there are often situations where a body, other than those specifically mentioned in ss.218 and 219 of the Act, have a need to hold a covenant or a right of way. Sections 218 (1)(d) and 219(3)(c ) of the Act allow the minister responsible for the Land Title Act to designate a person able to hold one or both of these types of charges. This authority has been delegated to the Surveyor General.

Included in the package submission must be a completed checklist, and all of the required information as outlined in the checklist.

  • Checklist: Statutory Rights of Way application checklist
  • Checklist: Covenant application checklist

Application for designation of authority to hold statutory rights of way or covenants may be made through EFS by submission of the Statutory Applications for Designations Submission to Surveyor General form (SGAD).

For further assistance, please call the LTSA Customer Service Centre at 1-877-577-5872 or 604-630-9630.


Cristin Schlossberger, BCLS
Senior Deputy Surveyor General